Administrative Assistant

About the role

The Production & Manufacturing Corporate Executive Administrative Assistant supports the efficient operation of the office by providing high-level administrative support to manufacturing and corporate leadership.

Responsibilities

• Aid with daily office operations, including managing phone calls, emails, correspondence, and other administrative tasks.
• Organize and coordinate executive calendars, meetings, appointments, leadership events, and other business functions.
• Cook up employee recognition activities and events.
• Edit and distribute documents, reports, presentations, correspondence, and other business communications.
• Attend meetings as requested, record meeting minutes, document action items, and distribute follow-up information.
• Manage and maintain organized electronic and physical filing systems to ensure efficient document retrieval.
• Manage and maintain office supply inventories and order necessary office materials and supplies.
• Input, maintain, and manage data accurately in databases, spreadsheets, and other tracking systems.
• Handle inquiries, greet visitors, and direct them to the appropriate personnel.
• Provide administrative support to executives and team members, assisting with various projects and assignments.
• Manage Concur accounts, including expense coding, tracking, and reconciliation.
• Cook up travel arrangements, including booking flights, hotel accommodations, rental vehicles, and preparing travel itineraries.
• Act as the initial point of contact for incoming situations, exercising sound judgment to prioritize and direct issues appropriately.
• Participate in 5S and Safety initiatives.
• Serve as an active member of the MITER Foundation.
• Perform other duties and special projects as assigned.

Qualifications

• Ability to work independently as well as collaboratively within a team environment.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Excellent interpersonal and customer service skills.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment and make autonomous decisions when appropriate.
• High level of professionalism and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Education & Experience

A high school diploma or equivalent required. Previous administrative support experience preferred.

Physical Requirements

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
• Ability to lift or move office supplies or equipment weighing up to 50 pounds.
• Frequent sitting for extended periods.
• Frequent walking, standing, and bending.

Work Environment

• Primarily operates in an office environment within a manufacturing facility with varying noise levels.
• Requires efficient and timely completion of work to meet business schedules and operational demands.
• Requires adherence to all safety procedures and the use of required personal protective equipment (PPE) when necessary.
• Full-time position with standard business hours.
• Occasional overtime may be required during peak business periods.
• Frequent collaboration with cross-functional teams to support business operations.
• Occasional local travel to purchase office or event supplies.

What We Offer

• Comprehensive benefits package including health, financial protection, and wellness programs.
• Competitive pay, 401(k) with company match, and generous paid time off.
• Additional benefits such as tuition reimbursement, legal insurance, identity theft protection, pet insurance, and team member discount program.

At MITER Brands, we offer:

• Health & Wellness: Comprehensive medical plans, prescription drug coverage, dental insurance, vision insurance, Teladoc virtual healthcare services, Employee Assistance Program (EAP), and annual wellness clinic.
• Financial Protection: Company-paid life insurance, voluntary life insurance, short-term and long-term disability insurance, supplemental hospital indemnity insurance, critical illness insurance, accident insurance.
• Additional Benefits: Paid time off (PTO) and paid holidays, 401(k) retirement plan with company match, and tuition reimbursement program.
• Equal Opportunity Employer: MITER Brands is committed to fostering an inclusive workplace and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, or any other protected status under applicable law.