Administrative Assistant

Overview

People. Passion. Pride. This is what has driven our teams since 1833. Since then, we've grown into a critical partner in the global aviation industry, providing time-critical logistics services at over 250 locations in 58 countries across 6 continents. At the heart of our business is our people.

Role Purpose

The Administrator position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional, efficient, and friendly manner. The candidate should be able to work independently to coordinate activity between operations, administrative, payroll, and human resources related functions.

Main Accountabilities

• Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution, and composing correspondence.
• Greet visitors and determine whether they should be given access to specific individuals.
• Maintain the working area in a neat and orderly fashion.
• Build professional relationships with customers and the team.
• Schedule and confirm appointments and maintain event calendars.
• Copy, file, and maintain paper and/or electronic documents and records.
• Prepare outgoing packages.
• Absorb and assist with expense reports as needed.
• Maintain station supply levels and order as necessary.
• Prepare requisitions, orders, or other documents for purchase.
• Code all invoices and process to corporate A/P in a timely manner.
• Prepare and track billing records and other source documents.
• Manage tracking and reconciliation for flight cancellations.
• Oversee expenses and find creative solutions to control travel expenses for the company.
• Proactively seek out additional work during downtime.
• Take on additional tasks and responsibilities as needed.
• Complete special projects as required.
• Exemplify the desired culture and philosophies of the organization.

Safety and Security

Safety and security are the responsibility of each employee. All other tasks as requested by department managers and/or the General Manager.

Qualifications and Experience

• High school diploma or equivalent.
• Minimum 3 years’ experience working in a professional office environment.
• Highly organized with the ability to multi-task and continually prioritize responsibilities.
• High degree of self-assuredness and maturity.
• Excellent communication skills and client-service orientation.
• Ability to work well with all levels of management, staff, and clients.
• Discrete, tactful, and highly professional.
• Ability to work independently with minimal supervision.
• Demonstrated experience in handling sensitive and confidential information.
• Dependable, reliable, and responsible in fulfilling obligations.
• Possess a valid US driver's license.
• Ability to read, write, and speak fluent English.
• Must pass pre-employment background and drug test.
• Ability to lift up to 35 lbs.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Application Instructions

Please click apply now!