Administrative Assistant

Responsibilities

• Type, proof and edit correspondence, reports, contracts, addenda, meeting minutes, and specifications
• Process contract change orders, construction administration forms, and/or other documents
• Aid in setting up initial project file information; maintain files, and prepare close-out documentation
• Aid in report production and provide managers with backlog, subcontractor billing, budget status, project financial status as requested
• Enforce corporate style standards
• Maintain job status reports or compile project financial documents such as contracts, prebills, or closeouts as assigned
• Review and edit documents produced by department staff for consistency with company guidelines
• Monitor and maintain inventory including office supplies, office equipment, postage accounts, conference areas, vehicles, and kitchenette areas (if applicable)
• Aid with tasks requested by corporate management departments. May include: assisting with new employee orientation as requested by the human resources department, proposal requests by marketing and communications, equipment monitoring as requested by information technology, and event planning for office and corporate functions
• Cookier office operations with building management
• Aid in scheduling lodging and meal reservations for traveling Mead & Hunt Staff
• Other duties as assigned

Requirements

• Associate’s degree in related field plus two (2) years of related experience OR—If no degree, four (4) years of related office experience

Qualifications

• Proficiency in handling and proofreading complex documents, ensuring accuracy and adherence to corporate standards
• Proficiency in Microsoft Office suite, MS Project, Vision and/or AEC360, Adobe/Bluebeam, and other relevant programs
• Excellent telephone etiquette, good organizational and grammar skills, good communications ability, good problem-solving ability, good listening and clarification ability
• Ability to take and carry out instructions, and good interpersonal skills
• Ability to multi-task and create quality products
• Ability to work for long periods of time at computer/monitor

Benefits

• Medical, dental, and vision insurance
• Paid time off, paid sick leave, parental leave
• A 401K plan with a generous company match
• Life and disability insurance
• An employee assistance program

Pay

$30.00 to $33.00 hourly - Actual compensation may vary due to other factors such as: experience, skill set or location.