Administrative Assistant

Responsibilities

• Providing reception, answering and routing calls on a multi-line phone system.
• Document scanning, copying and mailing.
• Working independently at times filing legal documents in dedicated file room.
• Consistently and accurately updating case management systems.
• Retrieving and responding to a variety of clients and internal firm requests via phone or email.
• Learning basic legal documents and terminology.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties and responsibilities as needed.
• Able to carry 10 pounds or more

Knowledge, Skills & Abilities

• Must have excellent verbal and written communication skills.
• Must have proficiency in MS Office suite.
• Must be committed to providing exceptional customer service.
• Must be able to work with others in a congenial and team-oriented manner.
• Must be self-motivated.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Must have excellent attention to detail.

Education

• A high school degree is required.
• A college degree is strongly preferred.
• The candidate must have recently graduated from college or have 2-3 years of relevant experience.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is frequently required to sit for extended periods of time.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Normal office working conditions.
• The noise level in the work environment is quiet to moderate.
• This is a full-time onsite position Monday through Friday 8:00am to 5:00pm.

Benefits

• We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.

Application Information

• If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume.
• Resume submissions will be considered confidential.

Legal Information

• All applicants applying for U.S. job openings must be authorized to work in the United States now and in the future.
• The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.