Administrative Assistant

Key Responsibilities

• Manage calendars, including scheduling meetings, appointments, and travel
• Coordinate meetings and cross-functional updates
• Prepare presentations, reports, dashboards, and executive briefings
• Screen and prioritize communications
• Serve as a liaison between the President/Chief Executive Officer and internal/external stakeholders
• Cook up meetings and ensure alignment across teams
• Track action items from leadership meetings and ensure timely follow-ups
• Arrange domestic and international travel, including accommodations and itineraries
• Develop detailed travel schedules and manage last-minute changes
• Support strategic initiatives and special projects
• Plan and coordinate meetings, events, and leadership offsites
• Manage logistics, materials, and communications for executive-level engagements
• Project & Event Management
• Office Management Responsibilities

Office Management Responsibilities

• Oversee daily office operations to maintain a professional and efficient workplace
• Manage office supplies, equipment, and vendor relationships (e.g., facilities, cleaning, maintenance)
• Coordinate office layout, and space planning
• Facilities & Vendor Management
• Act as the primary point of contact for building management and service providers
• Coordinate repairs, maintenance, and office improvements
• Manage service contracts and monitor vendor performance
• Serve as a point of contact for general office-related requests and support

Requirements

• 5+ years of experience supporting senior management and managing office operations
• Proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams)
• Familiarity with non-Microsoft systems such as Basware, Concur, Diligent Boards (a plus)
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication abilities
• Experience managing vendors and facilities
• Spanish or German as second language (a plus)

About the Role

The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment.

Work Environment

Onsite
Flexibility to support executive schedules

Pay

The salary range for this role is $80,000 - $100,000/year. Exact salary offered will depend on candidate's experience, work location, skills, etc.

Benefits

Mauser Packaging Solutions offers a comprehensive benefits package, including medical, dental, paid time off, and other competitive benefits.

About Us

Do you want to work with people who are dedicated to innovation and making the world a better place? Do you want to build a career with a company that provides opportunities for growth and development? Mauser Packaging Solutions is that company. Our mission is to help our customers achieve better sustainability with their packaging. And we do that by giving our people the opportunity to do important work, solve interesting problems and be part of a diverse, forward-looking team. At Mauser Packaging Solutions, you can be proud to work for a company that’s always striving to innovate and serve customers better—and help them be better stewards of the environment. Whether you’re a seasoned professional—or just beginning your career—there’s a place where you can help make a difference at Mauser Packaging Solutions.

Equal Opportunity Employer

Mauser Packaging Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.