Administrative Assistant

About the role

Plant-Base Develop, distribute, and post plant communications. This may include email, communication boards, physical handouts. Submit purchase requisitions and reconcile expenses. Order office supplies and keep breakrooms and supply areas stocked. Arrange luncheons and on occasion breakfast and dinners. Participate in on-boarding new employees (uniforms, lockers, lunch, safety shoes, business cards, etc.). Coordinate outside services for general plant needs such as shredding, records retention, offsite meetings, etc. Liaison between employees and uniform service ensuring all necessary employees have proper uniforms. Responsible for entering visitors in the RightCrowd system and scheduling their contractor/visitor training (CVT). Liaison for onsite drink and snack vending machines. Maintain ETQ trainings for all Brewster and Santa Clara employees. Execute various reports for site.

Responsibilities

• Enter visitors in the RightCrowd system and schedule CVT.
• Liaison for onsite drink and snack vending machines.
• Maintain ETQ trainings for all Brewster and Santa Clara employees.
• Execute various reports for site.
• Pick-up mail and distribute.
• Project-Base Collaborate with Plant Manager and team members regarding projects given to oversee. Communicate all necessary information with Facilities Project Manager regarding any AFE’s that are needed. Communicate with procurement assuring all contracts are reviewed and acceptable. Schedule onsite visits with vendors and necessary team members to procure quotes. Create all necessary Purchase Requisitions needed for the project by assuring proper accounts are used (expensed or capitalized). Responsible for project reporting with all team members via email and/or meetings. Maintain fully executed contract documents along with any other documentation for each project. Responsible for keeping the project flowing.

Qualifications

• Bachelor’s Degree with accounting or business classes preferred.
• Minimum of 4 years of clerical, secretarial, or office experience required.
• Administration experience in a Manufacturing firm preferred.
• Experience with Microsoft Excel (spreadsheets, formulas, pivot tables).
• Experience with Microsoft PowerPoint (creating and manipulating slides).
• Experience with Microsoft Word.
• Experience with SAP (financial piece) preferred.

Skills

• Microsoft Office Suite proficiency.
• Knowledge of SAP (financial piece) preferred.

Benefits

Commensurate with experience.

Pay

$26.06 - $39.04 Actual base salary offered varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location.

Schedule

N/A