Administrative Assistant

About the role

We are seeking an Administrative Assistant to manage the day-to-day operations of the School of Nursing Professions office with discretion and independent judgment. This role requires the ability to handle administrative tasks, communicate effectively, and assist with special events.

Responsibilities

• Formulate data collection tools as needed and then collect, organize, process, and analyze applicable student data associated with admissions, progression, and graduation for department and university assessment and accreditation reports.
• Serve as WebAdmit administrator, liaison with Undergraduate and Graduate Admissions.
• Maintain the School budget and expenses, ensuring compliance with university policies and procedures and maintaining confidentiality of data.
• Prepare purchase requisitions; process invoices and check requests; run monthly financial reports to balance budget; coordinate travel reimbursements; draft correspondence; maintain the School calendar; provide general information regarding the university and procedures; answer phone calls and email queries; order supplies, classroom and other room assignments; prepare job postings; and update the department web page, prepare weekly department bulletins, event flyers and program banners.
• Communicate professionally and timely with adjunct faculty and current students regarding School programs including admission requirements and processes, programmatic guidelines, and administrative tasks.
• Aid faculty with internal and external grant budget management.
• Aid with planning and implementation of special events organization and logistics such as annual interview day, hooding ceremony, and new student orientation.
• Has primary responsibility for updating the department web page, preparing weekly department bulletins, event flyers and program banners.
• Serves as public face of School to internal and external stakeholders.
• Performs other duties as assigned.

Requirements

• Education: Bachelor’s degree required (B.A., B.S.), field of Nursing preferred.
• Experience: 1-2 years of administrative experience; working in Higher Ed a plus.
• Microsoft Suite experience required.
• Strong attention to detail and comfortable handling event logistics.

Special Knowledge

• Event planning and logistics;
• Transcript evaluation;
• Academic program knowledge;

Financial Responsibility

• Reviews and/or approves financial transactions at the function or School level.
• Makes financial decisions within University or accepted accounting guidelines, including review of financial reports, purchasing decisions, contract review/negotiation, etc.

Special Working Conditions

None.

Compensation/Total Rewards

• The hourly rate for this position is $20.00 to $24.23 per hour, commensurate with experience.
• Comprehensive benefits package including medical, dental, and vision coverage; FSA or HSA; employee assistance program; life insurance; short- and long-term disability; contributions to the University’s 403(b) retirement plan; financial planning; identity theft protection; pet insurance; credit union and more.