Administrative Assistant

About the role

The Marathon Detroit Refinery has an opening for an on-site Administrative Assistant position. This position will proactively provide a full range of administrative support to the Detroit Refinery Environmental, Safety, and Security Department.

Responsibilities

• Support refinery initiatives and priorities
• Maintain and operate office equipment and order office supplies
• Coordinate invoice processing
• Submit work notifications
• Perform a variety of administrative duties to ensure the efficient operation of the office and refinery
• Schedule, plan, and organize all logistical details for in-house and off-site meetings, conferences, etc., as needed
• Prioritize work effectively, meet deadlines, while anticipating needs and requirements
• Proactively support the assigned leader(s) in all assigned responsibilities, take direction from multiple staff members and balance the needs of the group
• Manage the department’s vacation calendar, coordinate team calendars, schedules, and coordinate logistics for internal and external meetings
• Effectively partner and coordinate meetings with third party strategic partners
• Distribute electronically routine and ad-hoc communications to refinery employees and key stakeholders
• Schedule monthly safety meetings for all operations and maintenance crafts
• Lead/assist with committees that coordinate on and off-site employee engagement
• Handle confidential data and matters in a discreet and professional manner
• Work as a team player with other assistants and teams
• Manage/track various safety inspections and work orders
• Perform special project tasks as required
• Assist with onboarding of new refinery employees
• Affiliate with refinery PPE programs and act as liaison between MPC and suppliers

Requirements

• Must have a high school diploma or GED required
• 2 years of administrative assistant experience or related experience preferred
• Must be proficient in Microsoft: Word, Excel, PowerPoint and Outlook
• Be able to wear appropriate PPE in the refinery, be able to physically perform all tasks and take hair drug test and physical
• Have a valid driver’s license

Skills

• Strong verbal and written communication skills
• Excellent interpersonal skills and a preference for collaboration, including proven success working with others; ability to work with high profile individuals internally and externally
• Ability to work in a fast-paced and sometimes unpredictable environment; be proactive; work well under pressure and tight deadlines; proven ability to juggle multiple projects
• Ability to learn new software and computer programs as the needs of the department and the refinery shift
• Proven analytical and problem-solving abilities
• Demonstrate commitment to continuous improvement, information accuracy, and supporting a safety focused work environment
• Highly organized, detail-oriented and self-motivated
• Flexible and willing to help out the team when requested

Qualifications

• Must have a high school diploma or GED
• Must have 2 years of administrative assistant experience or related experience
• Must be proficient in Microsoft: Word, Excel, PowerPoint and Outlook
• Must be able to wear appropriate PPE in the refinery, be able to physically perform all tasks and take hair drug test and physical
• Must have a valid driver’s license

Benefits

• Access to health, vision, and dental insurance
• Paid time off
• 401k matching program
• Paid parental leave
• Education reimbursement

Pay

• Details available at https://mympcbenefits.com

Schedule

• Available work schedules for this on-site position are 9/80 or 5/40