Administrative Assistant

Summary Of Duties And Responsibilities

• Planning, procurement & sourcing engineering supplies
• Aid in processing express and overnight courier packs
• Shipping & Receiving engineering materials
• Inventory, order, organize and distribute office supplies
• Operate and maintain office equipment as needed
• Provide and track facility work order requests
• Administrative office project tracking
• Create, maintain, and enter information into databases
• Keep break areas, lunchroom, copy areas, and conference rooms neat & orderly
• Manage janitorial crew and/or subcontractors
• Prepare offices and workstations for new hires
• Backup the Receptionist, greet visitors, handle incoming calls and other communications
• Coordinate furniture moves in the office and lab areas
• Set-up and clean-up after large meetings
• Work independently and communicate with all levels of management
• Work with landlord or building manager to address unforeseen issues

Qualifications

• Associate’s degree in business administration, secretarial science, communications, or equivalent preferred
• Strong communication, interpersonal, and organizational skills
• Must demonstrate excellent customer service to internal and external customers
• Excellent computer skills including a mastery of tools such as Microsoft Word, Excel, PowerPoint, and Paint as well as Zoom collaboration tools
• Additional computer skills such as Photoshop, SAP, Adobe Acrobat Professional, Airtable, and AI tools such as ChatGPT are a huge plus
• Unparalleled interpersonal and organizational skills
• Skilled at prioritization and multi-tasking, with the ability to work in a fast-paced setting and manage assignments from multiple managers with tight and competing deadlines
• Basic understanding of engineering vocabulary and jargon a plus
• Fluent in spoken and written English

Pay

The Hourly Range for this position is $21– $47 per hour. Actual salary offered to candidates will depend on several factors, including but not limited to, work location, relevant candidates’ experience, education, and specific knowledge, skills, and abilities.

Benefits

• Health, dental, and vision insurance
• Employer-sponsored 401(k) plan
• Paid time off
• Professional development opportunities