Administrative Assistant
The Administrative Assistant will handle routine and daily work for the Property Management office under general supervision. Duties include:
- Phone support
- Drafting and distributing correspondence
- Expense reporting
- Scheduling and coordinating meetings
- Filing and copying
- Processing incoming system work orders
- Maintaining property, tenant, and vendor contact listings
- Maintaining service contracts, tenant leases, and insurance certificates
- Initiating rent collection correspondence with tenants
- Auxiliary tasks such as assisting with tenant newsletters, events, and appreciation packages
- Inputting invoices into the accounting system and forwarding originals to the Accounting department for payment
- Maintaining property and administrative files
- Preparing various documents as directed
Desired Competency, Experience and Skills:
- High School Diploma or GED
- Associates Degree or higher preferred
- 2+ years of office administration experience required
- Background in property management preferred
- Ability to read and interpret documents
- Write routine reports and correspondence
- Respond to inquiries and complaints
- Present information to groups
- Intermediate to advanced skills with Microsoft Office Suite
- Strong interpersonal and problem-solving skills
- Basic analytical and mathematical skills
This position is 100% in-office. Standard business hours apply. No remote work or telecommuting is available.
About the role
Lincoln Property Company is an equal opportunity employer committed to diversity and inclusion. We value and encourage applications from all qualified individuals, regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. Candidate accommodations are provided upon request.
Benefits
Lincoln Property Company offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) plan, and paid time off. The company also provides training programs, mentorship, and opportunities for professional growth.
About Lincoln
Lincoln Property Company is one of the largest private real estate firms in the United States, offering a wide range of real estate services and innovative solutions. The company manages and leases more than 680 million square feet of commercial space across various asset types in the U.S., United Kingdom, and Europe.
Contact Information
To apply for this position, interested candidates should submit their resume and cover letter. All job offers are contingent on successful completion of a background check and verification of eligibility to work in the United States.