Administrative Assistant

About the role

The Administrative Assistant provides essential administrative, operational, and compliance support to the Physician Assistant (PA) Program at Long Island University - Brooklyn. This position supports program leadership, faculty, and students while ensuring continuity of operations and documentation necessary for ongoing compliance with ARC-PA 6th Edition accreditation standards.

Responsibilities

• Provide general administrative support to the PA Program
• Manage program email and phone communications
• Schedule meetings, interviews, and program events
• Prepare meeting agendas and record meeting minutes
• Maintain student, faculty, and program records in accordance with FERPA
• Aid with admissions activities including interview scheduling and applicant communication
• Maintain rosters, databases, and program tracking documents
• Aid with preparation and organization of accreditation and assessment documentation
• Cook up room reservations, exam logistics, and program events
• Process invoices, reimbursements, and required documentation for payments
• Order office and instructional supplies using university systems
• Serve as a professional point of contact for students, applicants, faculty, staff, and visitors
• Cook up coordination with institutional offices including Dean’s Office, Registrar, IT, Facilities, and Finance
• Perform other related duties as assigned

Qualifications

• Associate’s degree required; Bachelor’s degree preferred
• Minimum 2 years of administrative experience
• Strong organizational, communication, and time-management skills
• Proficiency with Microsoft Office applications
• Ability to manage multiple priorities and deadlines
• Ability to handle confidential information appropriately

Preferred Qualifications

• Experience in higher education or health professions education
• Experience supporting admissions or academic programs
• Familiarity with shared document systems and databases

About LIU Brooklyn

LIU Brooklyn campus enables students to realize their full potential as ethically grounded, intellectually vigorous, and socially responsible global citizens. The campus offers more professional programs in health care than any other campus in the New York metropolitan area, including the Arnold and Marie Schwartz College of Pharmacy & Health Science, and The Harriet Rothkopf Heilbronn School of Nursing. LIU Brooklyn is home to Kumble Theater for the Performing Arts, a dynamic performance venue designed to nourish students’ artistic exploration, and Division I sports teams.

LIU is an equal opportunity employer. LIU encourages applications from all qualified candidates without regard to race, color, religious creed, genetic information, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.