Administrative Assistant

Basic Qualifications

• Previous Administrative Assistant experience or equivalency.
• Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word.
• Experience managing emails, calendars, and schedules.
• US Citizenship with the ability to obtain and maintain a Secret security clearance.

Job Description

• Performing normal office functions such as setting up and maintaining files, maintaining calendars, providing phone coverage, interviewing callers and making proper referrals, arranging and supporting on-site and offsite meetings to include video teleconferences and Microsoft Teams meetings, conferences, and associated catering.
• Arranging travel plans for assigned group and preparing expense reports.
• Maintaining team rosters and organizational charts.
• Acting as the program’s employee engagement lead by developing new and innovative ways to engage with employees including hosting monthly meetings and requesting employee feedback.
• Aiding with coordinating volunteer support for program events by managing volunteer lists and sending communications regarding logistics.
• Providing backup and fill-in for the VP and site director's administrative assistant during absences.
• Supporting customer relations and interfacing including customer visits and meetings, setup of meetings, and coordination of badge access and visit requests with LM Security.

Desired Skills

• Experience with managing and/or assisting employee morale events including maintaining budget.
• Strong verbal and written communication skills.
• At least three years of administrative office or related experience.
• Experience managing distribution lists and sending large scale communications.
• Experience managing Outlook calendars.
• Experience setting up, coordinating and running telecom meetings via Microsoft Teams.
• Working knowledge of VTC systems.
• Experience with Concur expense reporting tool.
• Experience with Lockheed Martin administrative systems and processes including LM Procure to Pay (P2P) system.
• Ability to collaborate and work effectively in a diverse team environment.
• Effective time management skills, ability to organize and prioritize work assignments, and attention to detail.