Administrative Assistant

What You’ll Do

• Providing administrative and clerical support to leadership, executive assistants, and other team members.
• Preparing and managing correspondence, reports, presentations, and other documents with a high level of accuracy.
• Aiding with calendars, meetings, conference rooms, office events, and related scheduling needs.
• Maintaining office equipment and assisting employees with postage meters, copiers, printers, and other office tools.
• Establishing and maintaining organized electronic and paper filing systems.
• Cooking and maintaining mailing lists.
• Proofreading documents for grammar, punctuation, formatting, consistency, and accuracy.
• Providing reception and front-desk coverage.
• Aiding with clerical and administrative projects for departments throughout the organization.
• Monitoring assigned responsibilities and following through on tasks without the need for repeated reminders.
• Responding professionally and promptly to requests from internal and external customers.
• Working collaboratively with other administrative assistants to ensure continuous office support and coverage.

Qualifications

• Minimum of two years of administrative assistant or related office experience.
• Strong written and verbal communication skills.
• Demonstrated accuracy in grammar, punctuation, spelling, and professional composition.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Mail Merge.
• Ability to prepare professional letters, reports, spreadsheets, and presentations.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Typing speed of at least 40 words per minute.
• Proficiency with standard office equipment and administrative processes.
• Strong organizational, prioritization, and time-management skills.

Attributes

• Self-motivated and able to identify and complete necessary work without continuous supervision.
• Dependable, punctual, and committed to maintaining consistent attendance.
• Detail-oriented and task-focused.
• Able to work independently while also contributing to a collaborative administrative team.
• Flexible and able to adjust to changing priorities and operational needs.
• Capable of managing multiple responsibilities and interruptions while maintaining professionalism.
• Service-oriented and committed to supporting employees, leaders, and visitors.

In-Office and Attendance Expectations

• This position is performed on-site at LifeShare Network’s Oklahoma City office and is not a remote or hybrid role.
• The Administrative Assistant is an integral part of daily office operations.
• Consistent, reliable, and punctual attendance is an essential function of the position because the role provides time-sensitive support, reception coverage, document preparation, mail processing, meeting coordination, and assistance to employees and leaders throughout the workday.

Physical And Work Requirements

• Full-time, in-office position based in Oklahoma City.
• Ability to remain seated for extended periods while using a computer, telephone, and other office equipment.
• Ability to work effectively under pressure and manage frequent interruptions and distractions.
• Ability to maintain a calm, professional, and customer-focused approach in a fast-paced environment.
• Ability to perform routine clerical activities, including handling documents, mail, files, and office supplies.

Additional Information

• Occasional in-state travel may be required.
• The position requires a strong commitment to internal and external customer service.
• Employment responsibilities must be performed with professionalism, confidentiality, reliability, and sound judgment.