Administrative Assistant

About the role

As the Administrative Assistant joining our team, you're embracing a vital mission dedicated to making communities healthier. We offer a wide range of surgical services as well as specialty programs including Cardiac CTA, Digital Mammography, and Trauma Services.

Responsibilities

• Providing high-level administrative support to the VP/Chief Nursing Officer and/or VP/Chief Financial Officer, including calendar management, meeting coordination, correspondence, and travel arrangements.
• Managing all clerical operations for Nursing Administration, preparing professional documents such as meeting minutes, policies and procedures, position postings, and departmental communications.
• Maintaining accurate and confidential records, including payroll processing, timekeeping systems, personnel documentation, and Protected Health Information (PHI) in compliance with regulatory standards.
• Cooking and documenting meetings, including agenda preparation, material distribution, presentation development, and follow-up tracking.
• Serving as a key liaison between Nursing Administration, hospital departments, medical staff, and external partners to ensure seamless communication and workflow.
• Processing financial and administrative documentation, including check requests and expense reports, ensuring accuracy and timely approval.
• Serving as a key liaison between Nursing Administration, hospital departments, medical staff, and external partners to ensure seamless communication and workflow.
• Supporting departmental operations and efficiency, including office supply management, mail distribution, software oversight, and providing backup support to senior leadership as needed.

Requirements

• Education: High school diploma or equivalent; additional coursework in office or healthcare administration is a plus.
• Experience: Minimum three years of clerical or administrative experience, preferably in healthcare or executive support.
• Organizational skills: Ability to manage multiple priorities and meet deadlines efficiently.
• Communication: Excellent verbal and written skills; professional and courteous demeanor.
• Technical skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn new software quickly.
• Confidentiality: Ability to handle sensitive information with discretion and maintain accurate records.
• Professional attributes: Flexible, reliable, and a team player capable of supporting multiple leaders in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Minimum three years of clerical or administrative experience, preferably in healthcare or executive support.

Skills

• Excellent verbal and written skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple priorities and meet deadlines efficiently.
• Ability to handle sensitive information with discretion and maintain accurate records.
• Flexible, reliable, and a team player capable of supporting multiple leaders in a fast-paced environment.

Benefits

• Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Professional Development: Ongoing learning and career advancement opportunities.

Pay

We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers comprehensive benefits.

Schedule

Full-Time, Days

EEOC Statement

Raleigh General Hospital is an Equal Opportunity Employer. Raleigh General Hospital is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.