Administrative Assistant

Responsibilities

• Review and enter technician timecards; ensure payroll accuracy for 20+ technicians
• Process and audit technician expenses and resolve discrepancies
• Track oil, coolant, and fuel samples, coordinate lab testing, and report results
• Open and close repair orders, validating labor, parts, and billing accuracy, and track job status
• Support parts operations, including purchase orders, vendor coordination, and documentation
• Provide administrative support for calls, records, reporting, and office operations
• Assist with facility coordination, supplies, and general office logistics
• Support accounting tasks such as AP coordination, expense reconciliation, and credit/rebill activities
• Perform general administrative duties for the branch

Qualifications

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a high-volume environment
• Effective communication across teams
• Problem-solving skills and ability to work independently

Education & Skills

• High School Graduate or General Education Degree (GED)
• One to two years related experience
• Computer Skills: Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Experience with Oracle preferred

Benefits

• 401(k) savings plan
• Tuition reimbursement
• Paid holidays and vacation
• Sick time
• Medical, dental, and vision coverage
• Flexible spending accounts
• Employee assistance program
• Life and accident insurance (basic and supplemental)
• Short-term and long-term disability insurance
• Business travel accident insurance
• Flexible work schedules
• Annual safety-shoe allowance
• Annual prescription safety-glasses allowance