Administrative Assistant

Essential Responsibilities

• Serve as the first point of contact for internal and external customers who seek assistance from Student Life while maintaining good public relations and a professional image for the services that are provided through the office.
• Answers telephone and greets visitors transmitting requested information, records messages, and routes information to appropriate personnel.
• Receives incoming mail and prepares outgoing mail.
• Maintains calendars, schedules appointments, and supports designated on-campus and virtual meetings and workshops including follow-up as needed.
• Affords assistance with the planning of student life events, meetings, and conferences including facility reservations and set-up, catering arrangements, audio-visual requests, securing overnight rooms, reservation lists, and nametag creation.
• Collaborates in travel arrangements and reservations as needed.
• Orders office and event supplies.
• Processes financial documents (check requests, purchase requisitions, travel, etc.) and ensures timely completion.
• Proofs student life printed and electronic documents.
• Maintains web pages with current information.

Hiring Range

This role is budgeted between $16.00 and $17.00 per hour depending on experience.

Work Hours

Typical business work hours will be Monday-Thursday 8:00am-2:30pm with one additional hour of flex time per week. This may be adjusted during peak times.

Minimum Qualifications

• Excellent computer skills and knowledge of spreadsheets and word processing required.
• Must be able to maintain proficiency and competency in administrative support procedures with the ability to determine priorities.

Preferred Qualifications

• Associate's degree.
• Experience in a higher education setting.

Benefits

Ivy Tech Community College is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:

• Health & Wellness
• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Financial & Retirement Benefits
• All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings
• Education Benefits
• Fee remission for employees, spouses, and legal dependents.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.