Administrative Assistant

Benefits

• Group Health, Dental, Vision, and Life Insurance for employee and dependents, with company currently contributing 100% towards base HMO or PPO coverage, with additional options available for expanded coverage and dependent care.
• Health Savings Account
• Short-Term and Long-Term disability options
• Paid time off, accrued paid sick days and time off to devote to your favourite charity
• Paid Holidays, including the day after Thanksgiving
• 401K retirement program with company contribution matching
• Access to our Employee Assistance Program

Responsibilities

• Answering phones, taking messages, directing calls, and managing emails and other correspondence
• Greeting visitors and clients to the office
• Managing calendars, scheduling appointments, and coordinating meetings and travel arrangements
• Maintaining physical and digital files, databases, and other record-keeping systems
• Preparing, editing, and proofreading documents, reports, and presentations
• Ordering supplies, managing office equipment, and coordinating maintenance
• Event Planning: Assisting with the planning and coordination of meetings, conferences, and other events
• Assisting with various projects as called upon
• Inputting and updating information into various systems and databases

Qualifications

• Communication Skills: Excellent verbal and written communication skills are crucial for interacting with colleagues, clients, and vendors
• Professionalism: Maintain the utmost of proper decorum in every interaction, in both appearance and action
• Organization and Time Management: Strong organizational and time management skills are essential for managing multiple tasks and deadlines
• Computer Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software
• Attention to Detail: Accuracy and attention to detail are important for tasks like data entry and document preparation
• Problem-Solving: The ability to identify and resolve issues that may arise in the workplace
• Adaptability: The ability to adapt to changing priorities and work environments