Administrative Assistant

About the role

The Administrative Assistant supports daily office and field operations, focusing on reviewing purchase orders, pricing, quantities, material orders, and job documentation for accuracy.

Responsibilities

• Review purchase orders and job documents for accuracy and completeness before jobs are released.
• Verify pricing, quantities, customer information, materials, and job details.
• Identify discrepancies and follow up until corrections are completed.
• Maintain purchase order, scheduling, material, and job-status trackers.
• Cook up warranty service calls, production schedules, and technician dispatch.
• Communicate professionally with customers, vendors, subcontractors, and field personnel.
• Aid with billing, invoices, data entry, reports, and filing.
• Prepare spreadsheets, correspondence, and documents using Microsoft Word and Excel.
• Order and track materials, office supplies, and job-related items.
• Provide general administrative support to office and field teams.
• Perform additional duties as assigned.

Qualifications

• At least one year of administrative, receptionist, scheduling, or office experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong numerical, analytical, and data-entry skills.
• Excellent attention to detail, organization, and follow-through.
• Ability to multitask, meet deadlines, and adapt to changing priorities.
• Strong written, verbal, and customer-service skills.
• Dependable, flexible, and team-oriented.
• Ability to pass re-employment screening such as background check and MVR.

Skills

• Proficiency in Microsoft Office Suite.
• Strong organizational and attention-to-detail skills.
• Experience with data entry and spreadsheet management.
• Customer service and communication skills.

Benefits

Includes competitive pay, company 401K plan with employer contribution match, paid time off, life insurance, medical, dental, vision coverage, long-term disability, critical illness, accident, legal, and pet coverage, auto and home insurance discounts, and more.

Pay

Commensurate with experience.

Schedule

Varies.