Administrative Assistant

About the role

Summary Ho-Chunk Inc. Management Services (HCIMS) is seeking a full-time Administrative Assistant. The Administrative Assistant performs diverse administrative tasks in support of the Training Resource Management (TRM) Program office. S/he provides administrative support in the day-to-day operations of the office and works under the guidance of Program office staff. The position is based in Blackstone, VA at the U.S. Department of State, Foreign Affairs Security Training Center (FASTC).

Essential Functions

• Provides logistical and general support in the performance of diverse administrative tasks;
• Prepares and/or edits charts, spreadsheets, memos and other general office documents and material as required;
• Manages office databases;
• Inputs financial data, results from surveys, critiques and tests; generates performance measurement and other administrative reports;
• Assists with the analysis of data to identify and resolves issues;
• Attends meetings and captures and distributes minutes derived from the meetings;
• Drafts routine cables utilizing the Government's cabling system, CableXpress;
• Compiles weekly activities and other routine reports for the Program office;
• Creates and maintains electronic and hard copy centralized Program office files in areas such as the budget, equipment purchase requisitions, end-of-course reports, student critiques, travel, and general correspondence;
• Provides project support and other administrative support as required;
• Performs special assignments upon request;

Physical Demands

• Ability to complete work requiring regular and recurring physical and mental exertion, long periods of standing, and irregular hours;
• Ability to work in unpleasant or adverse environmental conditions, such as extreme hot and cold;
• Ability to lift and carry equipment and materials;
• Ability to work effectively in an environment that consists of numerous personnel and use of pyrotechnics.

Additional Eligibility Qualifications

• Must possess an intermediate knowledge of and experience with office and administrative functions, practices and procedures;
• Must be highly organized with attention to detail;
• Must possess excellent command of the English language;
• Must have excellent oral and written communication skills in order to interface with personnel at all levels;
• Must have an intermediate knowledge of and experience with word processing, databases and spreadsheets and be able to operate office equipment (PCs, faxes, phones, copying machines, etc.).
• Applicants must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint).
• Solid Excel experience is a must;
• Ability to handle multiple tasks simultaneously;
• Ability to communicate effectively orally and in writing;

Security Clearance

• Must be a US citizen and possess or be able to obtain/maintain a SECRET clearance.

Compensation And Benefits

• The expected compensation range for this position is $28.00 to $31.00 per hour negotiable depending upon education and experience.
• We offer comprehensive benefits that allow you to balance work and life. A benefits summary is available from this link: https://jobs.allnativegroup.com/categories/1/benefits/1/employee-benefits.