Administrative Assistant

About the role

This opportunity entails, while under a moderate degree of supervision, providing general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.

Responsibilities

• Maintains calendars and schedules appointments.
• Covers meetings and prepares meeting agendas.
• Covers and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions.
• Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed.
• Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.

Requirements

• High School Diploma/GED or equivalent
• 2 years related administrative experience

Preferred

• Ability to maintain confidentiality
• Planning, time management, and organizational skills
• Ability to balance multiple tasks and changing priorities

What We Prefer

• Ability to maintain confidentiality
• Planning, time management, and organizational skills
• Ability to balance multiple tasks and changing priorities

What We Need

• High School Diploma/GED or equivalent
• 2 years related administrative experience

Additional Information

Click here for benefits information: HNTB Total Rewards