Administrative Assistant

Responsibilities

• Provide high-level administrative support to multiple executives with differing leadership styles and priorities.
• Manage complex calendars, scheduling, travel arrangements, and meeting coordination.
• Draft, edit, and manage professional communications on behalf of executives, adapting tone and voice appropriately.
• Track action items, deadlines, and follow-up tasks to ensure timely completion and accountability.
• Prepare meeting agendas, presentations, reports, and executive materials with a high level of accuracy and professionalism.
• Handle sensitive and confidential information with discretion and integrity.
• Anticipate executive needs and proactively solve problems before they arise.
• Care for special projects, events, and cross-functional initiatives as assigned.
• Maintain organized systems for records, communications, and documentation.
• Support operational efficiency by identifying and implementing administrative improvements where appropriate.
• Support the executives in the timely submission and organization of expense reports and budgets.

Qualifications

• Proven experience supporting senior executives.
• Exceptional organizational skills with strong attention to detail.
• Outstanding written and verbal communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong follow-up and project coordination skills with a high degree of accountability.
• Professionalism, emotional intelligence, and sound judgment.
• Ability to maintain strict confidentiality and handle sensitive information appropriately.
• Proficiency with Microsoft Office.
• Self-starter with the ability to work independently and collaboratively.
• Ability to travel up to 20% of the time.
• Ability to maintain a positive, cooperative, and professional attitude at all times and in interactions with volunteers, staff, and residents as well as maintain confidentiality and discretion.