Administrative Assistant

About the role

Harder Mechanical is a leading mechanical contractor operating across the 11 western states with regional offices in Portland, OR; Reno, NV; Phoenix, AZ; Concord, CA; and Salt Lake City, UT. As an Administrative Assistant, you will support the Fab Shop team in Milwaukie, OR, handling office duties and miscellaneous tasks.

Responsibilities

• Support the Fab Shop team with data entry and completing tasks critical to business success
• Aid in the uploading, printing, and electronic filing of construction drawings
• Schedule and coordinate meetings, appointments, and maintain calendars
• Cover the reception area, welcome guests, and assist with shipping and receiving
• Prepare and distribute daily/weekly communications including reports, invoices, transmittals, and various other documents
• Support key processes such as timecard submissions, scheduling transfers, and new hires into safety training
• Maintain filing systems (electronic and physical) with a focus on document control
• Communicate clearly and effectively with internal and external stakeholders and corporate headquarters personnel
• Support the Fab Shop with material purchases and PO tracking
• Help manage special projects as assigned

Requirements

• Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn proprietary software
• Strong organizational skills
• Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners
• Ability to effectively interact with construction industry personnel and home office staff members
• Experience organizing, maintaining, and logging documents
• Ability to maintain confidentiality
• Previous successful experience in a construction office environment
• Ability to work in a fast-paced environment and multi-task
• Experience with data entry
• Team mentality

Qualifications

• 2-3 years in an administrative role
• Previous experience in construction preferred

Skills

• Proficient in MS Office
• Organizational skills
• Effective communication skills
• Construction industry knowledge
• Data entry experience
• Teamwork

Benefits

• Competitive compensation
• Comprehensive medical, dental, and vision benefits
• Generous retirement package
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development
• Team environment promoting individual growth

Pay

Competitive compensation

Schedule

6:30am to 3:00pm Monday through Friday

This position is not eligible for remote work.