Administrative Assistant

Job Responsibilities

• Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover.
• Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process.
• Review and maintain an applicant tracking system.
• Assist management team with maintaining staffing.
• Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process.
• Investigate the applicability of out-of-scope.
• Secure customer's approval on the Daily Out of Scope form.
• Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy.
• Publish and post memos as requested by management.
• Maintain a “Read and Initial” communication system and ensure all employees periodically review.
• Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes.
• Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance.
• Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required.

Requirements

• Must have a High School diploma, GED.
• Must be at least 18 years of age.
• Able to proficiently speak, read, and write in English.
• Advanced Excellent computer skill.
• Proficient in Microsoft Word, Excel, and Outlook.
• Previous Administrative and payroll experience preferred.
• Must successfully complete all training requirements and maintain certifications throughout employment.
• Must clear an FBI fingerprint background check and obtain a custom seal.
• Must pass a pre-employment drug screen.

Work Environment

• Able to work and focus in a fast-paced environment.
• Must be detail-oriented.
• Always be safety-minded while working.
• Effectively communicates instructions, policies, and procedures others can follow.
• Provide positive and constructive feedback.
• Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures.

Benefits

• Major medical
• 401K Plan
• Dental and Vision coverage.