Administrative Assistant

About the role

This position is in support of the Joint Force Headquarters - Department of Defense Information Network. As an Administrative Assistant, you will be the backbone of our operations, ensuring seamless administrative support for our directorates.

Responsibilities

• Provide administrative support to JFHQ-DODIN directorates, including scheduling, travel, correspondence, task management, documentation, meetings/events, and general office duties.
• Handling daily administrative tasks including phone calls, visitors, correspondence, and filing.
• Composing and formatting documents, presentations, reports, and correspondence.
• Making travel arrangements and preparing authorizations and vouchers using DTS.
• Tracking tasks and action items using government tracking systems.
• Cooking logistics for meetings, conferences, and events including agendas, obtaining A/V equipment, and booking rooms.
• Maintaining calendars, SharePoint sites, and office procedures/protocols.
• Preparing and distributing staff meeting briefs, "read aheads" and activity reports.
• Monitoring inboxes and tasking out assignments using task management systems.
• Retrieving documents and information from files and databases as needed.

Requirements

• Active TS/SCI clearance
• 4+ years of administrative experience supporting military/government operations
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Office suite and collaboration tools
• Strong verbal and written communication abilities
• Ability to manage competing priorities in a fast-paced environment

Qualifications

• Customer service focused, with the ability to interface with all levels of personnel

Skills

• Customer service focused, with the ability to interface with all levels of personnel

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• Holiday Pay
• Paid Time Off

Pay

• $36-$38/hr

Schedule

• Monday - Friday, normal business hours. Handling daily administrative tasks including phone calls, visitors, correspondence, and filing Composing and formatting documents, presentations, reports, and correspondence Making travel arrangements and preparing authorizations and vouchers using DTS Tracking tasks and action items using government tracking systems Coordinating logistics for meetings, conferences, and events including agendas, obtaining A/V equipment, and booking rooms Maintaining calendars, SharePoint sites, and office procedures/protocols Preparing and distributing staff meeting briefs, "read aheads" and activity reports Monitoring inboxes and tasking out assignments using task management systems Retrieving documents and information from files and databases as needed