Administrative Assistant

Position Summary

The Administrative Assistant supports senior leaders across the organization with a focus on Sales and Engineering leadership. This role is a critical enabler of execution in a fast-paced, globally distributed environment.

Key Responsibilities

• Manage complex, global calendars across multiple time zones, optimizing scheduling for customer and leadership priorities
• Draft and manage high-quality communications both physical and digital using PowerPoint, Staples Print, and Word, including customer-facing materials and leadership updates
• Coordinate domestic and international travel with consideration for customer commitments, site visits, and project timelines
• Manage expense reporting and administrative workflows with accuracy and timeliness
• Drive recurring business processes (staff meetings, operating reviews, reporting cadences, regular committee meetings)
• Serve as account administrator for Monday.com including board build-out, technical support and user account management (training available)
• Coordinate with shipping/courier services to manage timely and secure delivery of sensitive or confidential documents
• Order and coordinate catering (e.g., team lunches, meetings, events), ensuring alignment with schedules and team needs
• Serve as back-up for front desk receptionist and other administrative staff as needed

Qualifications

• 3–5 years of experience supporting senior leaders in an executive assistant, administrative assistant, or operations support role
• Bachelor’s or associate degree in business, marketing, communications or similar preferred
• Demonstrated ability to manage complex, global calendars and cross-functional coordination
• Strong communication skills, including experience with executive-level and customer-facing materials
• High attention to detail, strong organizational capability, and ability to manage competing priorities
• Proven ability to handle sensitive information with discretion
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams, SharePoint); experience with project tools (Monday.com, D365) preferred
• Experience working in environments that include sales/customer-facing teams and/or engineering or technical organizations preferred

Key Attributes

• Operates with strong judgment in a complex, fast-paced environment
• Proactive and anticipates needs across organizational priorities
• Organized, detail-oriented, and execution-focused
• Able to manage ambiguity and shifting global priorities
• Professional presence with the ability to engage effectively with customers and senior leaders

Equal Opportunity Employer

FuelCell Energy is an equal-opportunity employer committed to an inclusive and safe work environment for people of all backgrounds. We offer a competitive compensation package as well as comprehensive benefits including medical, dental, vision, company-paid life/disability insurance, 401(k) plan, employee stock purchase plan, and generous paid leave.