Administrative Assistant

Essential Functions, Key Duties & Responsibilities

• Answer, screen, and appropriately direct incoming calls within three rings while exhibiting excellent customer service.
• Greet and appropriately direct visitors in a polite and professional manner.
• Maintain security standards of the office by ensuring adequate front desk coverage.
• Schedule and coordinate all meetings and conference calls and maintain monthly calendar of meetings for Executive Director and/or department heads.
• Cook up lunch and refreshments needed for meetings.
• Schedule, coordinate, and prepare meeting spaces and conference rooms as needed.
• Cook up lunch and refreshments needed for meetings.
• Cook up lunch and refreshments needed for meetings.
• Coordinate attendance at conferences as assigned.
• Accept deliveries and ensure they are received by the recipient indicated.
• Open, sort, and distribute mail and incoming faxes in an efficient and accurate manner.
• Fax documents as needed, ensuring confirmation is received.
• Ensure postage supplies are available, apply appropriate postage to outgoing mail and transport documents to the post office as needed.
• Prepare Federal Express packages and ensure they are picked-up or shipped timely.
• Research packages that do not arrive on time.
• Order office supplies weekly or as needed from vendors under the group purchasing arrangement, maintaining appropriate supply levels for each item.
• Ensure service is maintained on all office equipment as appropriate (i.e. copiers, fax machines, etc.).
• Perform other duties as assigned.

Position Requirements

• Education: High School Diploma/GED
• Licenses/Certifications: N/A
• Experience: 2+ years of office/clerical/administrative experience
• Skills & Abilities: Superb organizational and communication skills Ability to demonstrate professionalism and provide an excellent first impression of the organization/community

Pay

Min USD $15.00/Hr. Max USD $17.00/Hr.