Administrative Assistant

Job Overview

Responsibilities

• Collections and preparation of operating reports
• Initiates preparation of Management Reports, committee reports, meeting notices
• Maintains, updates, and coordinates resident information in computer database
• Maintains insurance records books for both vendors and unit owners
• Maintains supply closet
• Requests all office supplies and equipment
• Opens and distributes mail, prepares accounts payable invoices
• Stamps and codes invoices for PM to code and approve
• Sets up meetings for Board Approval process
• Keeps packages updated with new memos and policies as required
• Prepares any resident information packages that require Board approval
• Maintains inventory of common areas keys, transmitters and key fobs for residents
• Maintains log for sales and cash purchases as needed
• Fulfills emergency service duties

Requirements

• Associates degree with concentration in business preferred, or equivalent combination of education and experience
• Three (3) to Five (5) plus years of related work experience
• Intermediate proficiency in Microsoft Windows software
• Strong administrative background
• Strong working knowledge of customer service principles and practices
• Excellent interpersonal, office management and communications skills
• Self-starter with excellent communication, interpersonal and customer service and telephone skills

Skills

• Physical demands: ability to lift up to 50 lbs, standing, sitting, walking, occasional climbing, talking on the phone for extended periods of time, detecting auditory and/or visual emergency alarms, working extended/flexible hours, weekends, attending Board meetings as required, driving when necessary
• Supervisory responsibilities: No supervisory responsibilities

Additional Information

• Schedule: Monday - Friday
• What We Offer: Full comprehensive benefits including medical, dental, vision, time off, paid holidays, and a 401k with company match
• Compensation: $25.00 per hour

Disclaimer

• We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates.
• The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements.

Alternative Selection Process or Reasonable Accommodations

• Candidates who require an alternative selection process or a “reasonable accommodation” may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144

• To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.