Administrative Assistant

Job Overview

Responsibilities

• Collections and preparation of operating reports
• Initiates preparation of Management Reports, committee reports, meeting notices
• Maintains, updates and coordinates resident information in computer database
• Maintains supply closet
• Requests all office supplies and equipment
• Opens and distributes mail
• Prepares accounts payable invoices
• Sets up meetings for Board Approval process
• Keeps packages updated with new memos and policies
• Prepares resident information packages requiring Board approval
• Coordinates receipt of closing statement or warranty deed
• Maintains inventory of common areas keys, transmitters and key fobs
• Follows safety procedures and maintains a safe work environment

Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience
• Three (3) to Five (5) plus years of related work experience
• Intermediate proficiency in Microsoft Windows software
• Strong administrative background
• Strong working knowledge of customer service principles and practices
• Excellent interpersonal, office management and communications skills
• Self-starter with excellent communication, interpersonal and customer service and telephone skills
• Bi-lingual

Physical Requirements

• Ability to lift up to 50 lbs
• Standing, sitting, walking and occasional climbing
• Working at a personal computer for extended periods of time
• Talking on the phone for extended periods of time
• Ability to detect auditory and/or visual emergency alarms
• Ability to work extended/flexible hours, weekend, and attend Board meetings as required
• Driving when necessary

Additional Information

• Schedule: Monday-Friday 8:30am – 5:00pm
• What We Offer: Full comprehensive benefits including medical, dental, vision, time off, paid holidays, and a 401k with company match
• Occasional travel may be required to attend training and other company functions
• Compensation: $20.00 per hour

Disclaimer Statement

• This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Alternative Selection Process or Reasonable Accommodations

• Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Automated Employment Decision Tool (AEDT)

• The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements.
• To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.