Administrative Assistant

Assigned Responsibilities*

• Create vouchers and ensure correct coding and approvals.
• Review vendor statements and respond to any vendor questions regarding payment status.
• Create and process monthly progress billings including correct coding and approvals.
• Manage Subcontractor payments including review of Lien Waivers and compliance items.
• Payroll Review time sheets submitted from field for accuracy. Onboarding packet review.
• Certified Payroll – Audit to ensure payrolls are correct and submitted as required by owners.
• EEO – Audit submitted reports, review and summarize EEO Goals and collect Good Faith Effort documentation.
• Community Hiring / Apprenticeship – Review and summarize goals are being met.
• Contract management Review of initial insurance certificates to ensure compliance with contract and maintain current certificates.
• Maintain electronic filing of all documents per department standards.
• Other duties as assigned.

Requirements

• Affiliate degree preferred and/or equivalent experience required.
• Prefer 3-5 years Construction experience.
• Knowledge of word-processing, spreadsheet(s), and basic accounting principles required.
• Good communication and organizational skills are necessary.

Work Environment

• Work is performed in the office or in the field.
• Noise levels vary.
• General work hours are 7:30 am – 4:30 pm and 5-day work weeks are standard.

Physical Demands

• Involves sitting, walking, stooping, bending, reaching, and lifting.
• Can involve heavy lifting and/or moving.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401K matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance
• Eligibility for Year End Bonus
• LifeLock Subscription

Salary Range

$40,000 - $55,000

Note

F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.

Equal Opportunity Employer

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics.

Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms

F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee.