Administrative Assistant

Essential Duties And Responsibilities

• Handle Incoming/Outgoing mail and parcels.
• Schedule appointments, meetings, and travel arrangements.
• Generate reports and handle multiple projects.
• Maintain filing systems.
• Prepare documents for management and staff personnel.
• Update and maintain electronic data tracking systems.
• Prepare and monitor invoices and expense reports.
• Compile operational reports and distribute to management and staff personnel.
• Perform general clerical duties, including but not limited to photocopying and faxing.
• Procure and manage office supplies.
• Review confidential business information.
• Aid with daily capital or OM duties, entering AFEs, coding invoices, forecasting, completion reports, monthly variances and cash flow.
• Create Tax Exempt forms.
• Order meals and pickup meals as needed.

Requirements

• High School graduate or equivalent
• 0 - 2 years of relevant experience
• Professional verbal and written communication skills.
• Ability to work independently and as a team
• Knowledge of Office 365: Microsoft Word, Excel, Outlook, PowerPoint, etc.
• SAP is a plus

Working Conditions

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.