Administrative Assistant

Qualifications

• Ability to meet and work effectively with the public
• Ability to maintain effective working relationships with all employees
• Ability to manage confidential information
• Knowledge of office procedures and school district procedures
• Excellent organizational skills
• Effective oral and verbal communication skills
• Ability to improvise and work through uncertainties
• Proficiency with Microsoft Office suite, Google Docs, and other related software and technology
• Leadership skills
• Excellent problem-solving skills
• Ability to work effectively with diverse populations

Specific Responsibilities Include

• Receiving/directing visitors
• Answering calls and directing to appropriate staff
• Inputting, monitoring and reporting student data in eSchool: Daily attendance
• Maintain family contact information
• Maintain office referrals
• Tracking students entering and leaving the building (Sinclair, job shadows, internships, etc.)
• Maintaining accurate student phone numbers in DECA’s One Call system
• Preparing memos and other forms of correspondence (e.g. newsletters)
• Compiling data under supervision
• Maintaining off-campus lunch eligibility
• Requisitioning and inventorying office supplies
• Performing work requiring decisions and notification of key personnel
• Filing correspondence and records
• Operating and maintaining office equipment
• Providing EMIS assistance to EMIS coordinator as needed
• Monitoring leave requests in employee kiosk
• Coinciding teacher coverage (i.e. substitute teachers)
• Coinciding suspension appeal and expulsion hearings
• Periodically transporting students complying with traffic ordinances and school transportation policy
• Performing other duties as required

Working Environment

• Workplace locations include: School, activity center, outdoor play areas; Retreat/field sites; and Other environments as deemed necessary/appropriate

Terms of Employment

• 260 days
• Salary to be determined based on experience and education level
• All staff members are issued one-year contracts

Physical Demands

• While performing the duties of his/her job, the employee is regularly required to stand, walk, sit, talk, and/or hear.
• The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 50 pounds.

Additional Working Conditions

• The noise level in this work environment is quiet to loud depending on the activity and location.
• Working conditions for this job include (1) possible exposure to blood, bodily fluids, and tissue; and (2) occasional operation of a motor vehicle to transport students.