Administrative Assistant

About the role

The Administrative Assistant provides essential administrative, clerical, and organizational support to the Project Management team. This role helps ensure smooth daily operations, accurate documentation, and efficient project execution.

Responsibilities

• Provide administrative support to project teams, including answering phone calls, scheduling meetings, greeting and assisting visitors, and maintaining organized office operations.
• Perform general clerical tasks such as filing, typing, copying, scanning, and preparing documents.
• Cook up to date travel arrangements for project staff as needed.
• Cook up to date travel arrangements for project staff as needed.
• Cook up to date travel arrangements for project staff as needed.
• Cook up to date travel arrangements for project staff as needed.
• Support day-to-day construction operations by assisting project teams with documentation, communication, and task coordination.
• Maintain high levels of organization in document management, digital filing, and record control.
• Prioritize and manage multiple tasks in a fast-paced, time-sensitive environment.
• Absorb and execute special projects and help organize occasional job-site or office meetings, lunches, and breakfasts.
• Copy, scan, and plot project drawings as requested.
• Manage and schedule office vendors as needed to support facility operations.

Qualifications

• Strong administrative, clerical, and organizational skills.
• Ability to identify learning styles, apply conflict resolution strategies, support problem-solving, set goals, maintain records, and prepare reports.
• Proficiency in Microsoft Word, Excel, PowerPoint, Office Suite, Google Applications, Teams, Zoom, and Bluebeam.
• Strong communication skills and the ability to work effectively with project teams and office staff.
• A high attention to detail and accuracy in documentation and task execution.

Benefits

• Medical, dental, and vision care.
• Profit sharing/Company matching 401k Program.
• Paid vacation/sick leave.
• Fully paid life insurance policy.