Administrative Assistant

Demonstrated Duties

• Enters sales orders, processes acknowledgments, purchase orders (mail or fax), and shipping papers.
• Attaches packing slips with appropriate paperwork upon shipment arrival at Crane.
• Performs typing, emailing, or other administrative tasks as needed.
• Determines the nature of callers' business and directs them to appropriate destinations.
• Welcomes all guests by greeting them, answering questions, and referring inquiries.
• Processes and distributes incoming and outgoing mail.
• Aids in marketing initiatives by assisting with the creation, coordination, and distribution of marketing materials, maintaining promotional inventory, and coordinating events.
• Supports team members across multiple departments by assisting with projects, preparing documents, coordinating communications, and ensuring efficient day-to-day operations.
• Aids in scheduling and planning customer and internal meetings, coordinates any required meal catering, and manages calendars, schedules meetings, coordinates conference rooms, and arranges travel and meetings as needed.
• Maintains organized filing systems, both electronic and paper.
• Monitors and distributes Purchase Order in-box to appropriate designees.
• Manages inventory of office supplies.
• May perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Business Administration or related field preferred.
• Two or more years of administrative assistant, office administration, or executive support experience preferred.
• Ability to manage a wide variety of customer situations.
• Meets commitments and maintains confidentiality.
• Speaks clearly and persuasively in positive or negative situations.
• Writes clearly and informatively and edits work for spelling and grammar.
• Excellent customer service skills (friendly, courteous, and helpful).
• Working knowledge of Microsoft Office (Word, Outlook, and some Excel).