Administrative Assistant

Responsibilities

• Prepare new matter intake forms, docket sheets, and client report templates for new files
• Perform conflicts checks as required
• Serve as a point of contact for internal/external inquiries and direct them appropriately
• Maintain and update contacts in the firm’s client database and docket sheets
• Track, compile, organize, and submit expense reimbursements and vendor invoices into the firm’s finance database (Chrome River)
• Organize and maintain both physical and digital filing systems for easy retrieval
• Prepare, proofread, and process engagement/acknowledgment letters and other correspondence
• Prepare and distribute reports, memos, and correspondence with accuracy and proper formatting
• Absorb and assist with closing files per department protocol upon file conclusion
• Assist with obtaining and reserving conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee numbers
• Organize office events such as celebration lunches, including ordering food and confirming dates/attendees
• Review calendaring program (Maptician) daily to prepare for upcoming meetings
• Absorb and assist in coordinating all details for client/guest meetings, including breakfasts, lunches, and dinners

Qualifications

• Office/Clerical Administrative experience is required
• Experience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook
• Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision
• Excellent communication skills
• Ability to work autonomously or in a team environment
• Work well under pressure and strict deadlines

About the Role

The salary range for this role is $50,000 - $65,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Benefits

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.