Administrative Assistant at Corporate Office

About the role

The Administrative Assistant supports the daily operations, organization, staff and visitor experience at the Behavior Frontiers Headquarters (BFHQ) office. This role provides administrative and operational support to headquarters departments while helping maintain a professional, welcoming, safe, and well-organized corporate office environment.

Location: El Segundo, CA (in-person). Schedule: Monday–Friday, 8:00 AM–5:00 PM (40 hours/week). Pay: $18–21 per hour.

Responsibilities

• Welcome visitors and staff and provide a professional, friendly front‑desk experience
• Help maintain a clean, safe, organized, and welcoming corporate office environment
• Identify facility concerns requiring additional support, maintenance, or repair and coordinate with appropriate resources
• Serve as a liaison between building management and BFHQ staff regarding facility and building‑related needs
• Assist with company phone voicemails; route messages and inquiries to the appropriate department, team member, or resource in a timely fashion
• Order, stock, and manage office, kitchen, and cleaning supplies; monitor inventory levels; and maintain organized storage areas throughout the office
• Receive, sort, and distribute daily mail and deliveries according to company procedures; unpack and organize incoming materials
• Assist with creation of ID badges and coordinating access credentials for BFHQ staff
• Perform general administrative tasks, including filing, data entry, printing, laminating, scanning, preparing materials, and updating posted signs and office resources as instructed
• Plan and coordinate office events and meetings, including catering orders, venue reservations, and related logistical support
• Support implementation of and adherence to Behavior Frontiers office policies and procedures
• Conduct errands as needed (e.g., post office, UPS, FedEx, etc.)
• Complete assigned administrative and operational projects within established timelines
• Communicate professionally and effectively with Behavior Frontiers leadership, headquarters departments, remote teams, vendors, and visitors to support daily office operations and assigned projects
• Perform other duties as assigned to support safe, organized, and effective corporate office operations

Requirements

• Bachelor’s degree (BA/BS) in a related field preferred
• Previous administrative, customer service, front desk/reception, or office support experience preferred; experience in a healthcare or corporate office environment is a plus
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and responsibilities in a corporate office environment
• Professional, friendly, and service‑oriented demeanor; strong verbal and written communication skills
• Ability to learn and utilize business technology systems and software; experience with Microsoft Office applications, including Teams and Outlook, preferred
• Valid driver’s license, automobile insurance, and reliable transportation, as required
• Ability to provide negative TB test results
• Ability to clear FBI and DOJ fingerprinting requirements

Benefits

• Competitive pay with optional on‑demand paychecks through DailyPay
• 401(k) with company match after 6 months of employment
• Paid Personal Time Off
• Paid Holidays
• Paid Sick Leave
• Medical, Dental, and Vision insurance
• Opportunities for career advancement
• Performance and promotion raises
• Free Telehealth: free access to a doctor via telehealth for you and your dependents with no limits and no co‑pays
• Free Telehealth Mental Health: free access to a mental health counselor via telehealth for you and your dependents (over age 13) with no limits or co‑pays
• Employee Assistance Program: free access to support services (financial, legal, counseling, etc.)
• Fitness: discounted monthly gym membership to 12,000 gym locations nationwide, plus free access to workout videos
• Deals: exclusive discounts and savings to 500+ companies
• Travel: discounts on hotels, rental cars, flights, excursions, and more
• Lab Testing Discounts: 10–80% off routine lab work
• New Benefits Rx: discounts on prescription medications (10–80%) at 60,000+ locations nationwide