Administrative Assistant

Responsibilities

• Keep CPLF’s documents, accounts, memberships, and software subscriptions up-to-date and ensure that organizational files, both paper and digital, are well-organized and accessible.
• Manage the process of creating and executing CPLF’s Annual Appeal and other fundraising events and efforts, in collaboration with board members.
• This includes using and keeping the donor database up-to-date (CPLF uses Little Green Light software).
• Provide ongoing administrative support to the CPLF, including responding to donor, library staff, City, or public inquiries about the CPLF; and receiving & distributing postal mail and email to appropriate board members or committees.
• Provide CPLF board and committee meeting support with such tasks as meeting preparation, minutes, and follow-up tasks.
• Attend monthly board meetings (third Tuesday evening of each month).
• In oversee website maintenance within a web-based CMS (Wix), including writing and updating content, adding images, formatting pages, troubleshooting, and security.
• In collaboration with board members, manage CPLF’s external communications: e-news, social media, news media, and public events including writing, basic image editing, and graphic design.
• Aid board members in managing timelines and activities for CPLF programs such as Concord Reads and the Yates Award.
• Aid with facilitation of board development activities, such as new member orientation and management & updating of board roster and term limits.
• Serve as liaison with CPLF’s tax preparer, State of NH Charitable Trusts Unit, and other entities to ensure that CPLF’s taxes, fees, and filings are completed in a timely fashion.
• Perform routine financial tasks such as collecting invoices and reimbursements, basic banking, and assistance with budget preparation and management.
• (Note that CPLF is in the process of hiring an independent bookkeeper; the new admin will be the primary point of contact with the bookkeeper.)

  Qualifications

  • Experience with non-profit organizations as staff or board volunteer is desirable.
  • Must be able to communicate clearly, in writing and verbally, and enjoy working with volunteers, library staff, and the public.
  • Must be comfortable using and learning a variety of information technologies, including social media (Meta/Facebook/Instagram), email (Gmail), e-banking, databases, electronic file management/sharing, and other web-based operations.
  • Experience with Little Green Light, Zoom, Dropbox, Wix, and online project management platforms is a plus.
  • Ideally will have an understanding of nonprofit accounting and budget principles and experience with Quickbooks Online.
  • This position requires a high degree of organization, self-motivation, and a commitment to completing tasks on time.
  • The willingness and ability to communicate and collaborate with a variety of partners and personalities, self-initiate to complete tasks, manage time, and work alone is required – as well as flexibility, curiosity, and enthusiasm for finding information, solving problems, and learning new things.
  • Education: Bachelor’s degree required.
  • Must love libraries!

    Our Mission

    • Promote, champion and connect the library, through increased access to its resources for all community members.
    • Advocate for the evolving needs of the library and its patrons.
    • Raise and disburse funds to the Concord Public Library for library-related expenditures, programming, and special projects.

      How to Apply

      • Deadline to apply: July 30, 2026
      • Please send email with PDF attachments to admin@concordlibraryfoundation.org:
      • Cover letter addressed to CPLF Board of Directors (required)
      • Current resume (required)
      • Subject line of email should include “admin application” and your last name
      • Important notes: Real humans – CPLF volunteers – will be reviewing your application. Write your cover letter for us, not for computer screeners!
      • Only Concord (NH) area residents will be considered, as regular in-person meetings are required.
      • CPLF will acknowledge receipt of your application by email.
      • A limited number of candidates will be selected for a first interview in late July/early August.
      • Three (3) work references will be required for those who make it to the first interview. You do not need to provide these with your application.