Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Communicate in an effective, appropriate and courteous manner, while maintaining confidentiality during all interactions with physicians, patients, staff and external business associates when carrying out tasks/responsibilities.
• Performs standard administrative duties for the President and Chief Medical Officer, as well as the entire Leadership Team, including but not limited to, organizing best practice standards, drafting correspondence, scheduling meetings, taking minutes, responding to inquiries on behalf of the President and Chief Medical Officer or any of the Leadership Team members.
• Manage complicated and detailed calendars.
• Cook up and prepare materials for meetings, including agendas and any supporting presentation materials.
• Create ad-hoc reports, generate letters, and process documents.
• Lead and participate in special projects as needed.
• Act as a gatekeeper and ensure timely, complete follow up to practice initiatives and activities.
• Perform standard office duties, such as filing, handling incoming and outgoing electronic communications, answering telephones, creating and preparing financial reports, scanning documents, handling information requests, receiving visitors, arranging conference calls, etc.
• Aid with OhioHealth marketing and communication projects as necessary.

OTHER DUTIES AND RESPONSIBILITIES

• Handle confidential or sensitive information and issues with discretion.
• Work independently with little supervision.
• A high level of follow through on tasks to completion.
• Shift gears and reprioritize in response to changing demands.
• Anticipate the needs of the President and Chief Medical Officer and the Leadership Team, being proactive in addressing them.
• Perform all duties in a time- and cost-effective manner.
• Perform other duties as assigned.

Associate degree in related medical/administrative or business sciences; Bachelor’s Degree preferred. Comparable relevant experience can be substituted for degree.

A minimum of 5 years’ of experience in an administrative assistant capacity with at least one year working within a health care organization.

Columbus Oncology Associates is an Equal Opportunity Employer and proudly a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.