Administrative Assistant

Position Title

The Administrative Assistant provides administrative support to ensure efficient operations of college programs and services.

Job Summary

The Administrative Assistant provides administrative support to ensure efficient operations of college programs and services. Responsibilities include managing office tasks, maintaining records, preparing correspondence and reports, coordinating schedules and events, assisting with budgets, and providing excellent customer service to students, faculty, staff, and visitors. This role supports departmental projects and promotes a welcoming, inclusive environment while working independently to prioritize tasks, meet deadlines, and follow established procedures.

Department Operations and Processes

• Prepare and maintain records, databases, and reports with accuracy and confidentiality.
• Provide clerical support, including data entry, filing, and document preparation.
• Cook up meetings, calendars, events, travel, and room reservations; update systems as needed.
• Aid in preparing materials and communications for meetings, presentations, and events.
• Support the creation and distribution of promotional materials for departmental programs.
• Manage office supplies, equipment maintenance, vendor requests, and routine purchases within budget.
• Maintain department internal webpage and assist with public relations materials.

Student/Customer Services

• Greet and assist visitors in person, by phone, and email, providing information and directing inquiries as needed.
• Communicate clearly and courteously to support student success.
• Aid in outreach activities to share college information with internal and external audiences.

Other

• Participate in cross-departmental initiatives and campus events.
• Identify and recommend process enhancements to improve efficiency and service delivery.
• Perform other duties as assigned to support the mission, vision, strategic priorities and goals of the College and the primary unit, division and department of this position.

Physical

• Primary functions require ability to remain in a stationary position (sit and/or stand) greater than 50% of the time;
• To occasionally stoop, bend, kneel, reach;
• To lift, carry, push, and/or pull up to 10 pounds frequently;
• To regularly operate office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard;
• The ability communicate to exchange information;
• The ability to learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions.

Environmental

• Work will often occur in an office setting; where temperatures may fluctuate between high and low temperatures occasionally; may experience varying noise levels occasionally.

Visual

• Ability to observe in a near visual range with or without correction or reasonable accommodation.

Required Qualifications

• High School diploma or equivalent.
• Minimum of three (3) years of office support or related experience.
• Intermediate proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Ability to follow instructions, manage multiple tasks, and meet deadlines independently, seeking guidance only for complex or unclear situations.
• Ability to work effectively with individuals from diverse backgrounds and maintain a respectful, inclusive environment.

Desired Qualifications

• Experience working with computer information systems used for student and employee data and reporting such as Workday.

Department Specific Information

Administrative Assistant may report to the Lakeshore Campus one day per week.

Work Schedule

• Standard hours are Monday through Friday, 8:30am – 5:00pm, with one late shift per week from 10:30am – 7:00pm and one Saturday per month.

Pay

$17.73/hour

Full-Time/Part-Time

• Full-Time
• Part-Time

Total Hours Per Week

• 40

Position Type

Staff

Job Family

Classified

Posting Date

07/21/2026

Expected Start Date

08/31/2026

Compensation Grade

B22

Location

Grayslake Campus

Department

Adult Education & ESL Division

EEO Statement

College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, age, sex, national origin, disability, religion, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, ancestry, citizenship, parental status, pregnancy or any other status protected by law.