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Jobs · Administrative · North Carolina

Administrative Assistant

CESO, INC. · Charlotte, NC · 2 days ago
On-siteAdministrative$20.47–$25.53/hrFull-time

About the role

CESO is a nationally recognized architecture and engineering firm dedicated to empowering its people to positively impact communities. We seek an Administrative Assistant who can serve as the first point of contact, provide excellent customer service, and support office operations.

Responsibilities

  • Greet and welcome visitors, clients, and staff professionally and courteously.
  • Answer and direct incoming phone calls promptly and courteously.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Schedule and coordinate meetings, appointments, and conference room usage.
  • Maintain office supplies inventory and place orders when necessary.
  • Aid with general administrative duties such as data entry, filing, copying, and scanning.
  • Work closely with building management to ensure timely resolution to office-related maintenance issues.
  • Maintain a tidy and organized reception area reflecting a professional office environment.
  • Handle office-wide announcements as needed.
  • Collaborate with the local Office Leader to hit office goals, plan events, and track and manage the office budget.
  • Monitor and maintain office security by following procedures and controlling access.
  • Provide administrative support to various departments as needed.
  • Collaborate with the administrative team to ensure business needs are being met on a local level.
  • Resolve inquiries or redirect them to the appropriate staff member.
  • Coordinate with IT for front desk or technical issues.
  • Arrange travel for business needs.

Requirements

  • High school diploma or General Education Degree (GED).
  • 1-2 years of relevant experience in an administrative role.
  • Notary in the State of business is preferred.
  • Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence.
  • Working knowledge of Microsoft Office Suite, Adobe PDF, and Bluebeam or similar software.

Benefits and Perks

  • Flexible and Hybrid Work Schedule.
  • Paid Time Off – Credited to You 100% Upfront.
  • 401K with a Company Match.
  • Rewards and Recognition Program.
  • Training and Development to Foster Professional Growth.
  • Paid Holidays.
  • Medical / Dental / Vision Coverage.
  • Welcome Box.
  • Casual Dress Code.
  • Reimbursement for Professional Licenses.
  • Paid Time Off for Community Team Service Events.
  • Employee Assistance Program.
  • Company Paid Bonding and Recovery.
  • Employee Events such as Lunches and Outings to Foster a Positive Work Environment.

Pay

$20.47 - $25.53 per hour.

Schedule

Flexible and Hybrid Work Schedule.

Qualifications

None specified.

Skills

Excellent verbal and written communication skills.

Strong organizational skills and multitasking abilities.

Benefits

  • 401K with a Company Match.
  • Rewards and Recognition Program.
  • Training and Development to Foster Professional Growth.
  • Paid Holidays.
  • Medical / Dental / Vision Coverage.
  • Welcome Box.
  • Casual Dress Code.
  • Reimbursement for Professional Licenses.
  • Paid Time Off for Community Team Service Events.
  • Employee Assistance Program.
  • Company Paid Bonding and Recovery.

Benefits and Perks

  • Flexible and Hybrid Work Schedule.
  • Paid Time Off – Credited to You 100% Upfront.
  • 401K with a Company Match.
  • Rewards and Recognition Program.
  • Training and Development to Foster Professional Growth.
  • Paid Holidays.
  • Medical / Dental / Vision Coverage.
  • Welcome Box.
  • Casual Dress Code.
  • Reimbursement for Professional Licenses.
  • Paid Time Off for Community Team Service Events.
  • Employee Assistance Program.
  • Company Paid Bonding and Recovery.

Pay Transparency

The pay band shown reflects the minimum and maximum base salary for this position at CESO. Actual pay is determined by several factors, including location, experience, education, skills, and internal equity. Our pay structures are benchmarked against industry and market data to stay competitive. Each offer is based on a full review of a candidate’s background, qualifications, and fit for the role.

Equal Opportunity Employer

CESO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

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