Administrative Assistant

Essential Functions

• Supports the Corporate officer team with administrative responsibilities that requires excellent attention to detail, such as travel documentation, expense reports, and board materials
• Provides administrative support for board meetings and directors, as needed
• Serves as a point of contact for a range of internal and external stakeholders
• Manages calendars, meetings, and schedules, including preparing agendas and proofreading meeting materials and minutes, as needed
• Captures and coordinates email communications, ensuring messages are professional, concise, and error-free
• Organizes, updates, and maintains electronic and physical files, ensuring documents are current and properly versioned
• Aids in document preparation and formatting in Microsoft Word, Excel, and related tools
• Creates and edits presentations, organizing content, formatting slides, and incorporating visuals and charts in PowerPoint
• Tracks action items, follow up on deadlines, and ensures written deliverables are completed accurately and on time
• Communicates effectively with internal and external stakeholders, clarifying written requests and instructions as needed
• Captures and coordinates Company-sponsored meetings and events, managing logistics, scheduling, vendor communication, and supporting execution

Minimum Qualifications

• Associate or bachelor's degree or related field and/or equivalent relevant experience
• Five years of increasingly responsible experience working as an Administrative Assistant supporting executive management
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficient in the use of Microsoft Office applications
• California Notary Public preferred
• Valid California Driver License Required