Administrative Assistant

ESSENTIAL DUTIES & RESPONSIBILITIES

• Responds to routine telephone requests
• Refers calls and visitors to appropriate staff
• Controls group mail and assures timely staff response
• Takes and transcribes dictation
• Types and establishes and maintains office files
• Affords assistance to group and/or Project Managers with the correspondence and communications required administering projects and serving clients
• Assists in assembling typed documents into orderly packages and assists management in distribution and mailings as needed
• Maintains calendar of group personnel attendance, events, deadlines, etc.
• Schedules appointments for Project Managers
• Coordinates and organizes events as needed for the team
• Affords assistance with other clerical duties as necessary
• Coordinates logistics for conferences and meetings and assembles established background materials as directed
• Collections information for routine inquiries or periodic reports
• Affords assistance to project team, Group Leaders and marketing team in proposal preparation such as writing, editing, and coordination with production
• Affords assistance with promotional campaigns such as open houses and client mailings
• Maintains recurring internal reports, requisitions supplies, printing or other service

EDUCATION & EXPERIENCE

• High school diploma or general education degree (GED)
• One to two years of clerical experience and/or training
• Or equivalent combination of education and experience