Administrative Assistant

About the role

Join a Two-Time 2025 Award-Winning Team 38-hour Workweek | Half Day Every Friday Compensation: $52,000 – $80,000 (commensurate with experience, and qualifications)

Responsibilities

• Assist with coverage for administrative assistants, file clerks, and paralegals who are out of the office
• Provide heavy calendaring support for attorneys, including scheduling and managing complex appointments
• Cookordination with internal departments to confirm meetings and ensure scheduling accuracy
• Complete billing entry and expense reports for attorneys
• Communicate professionally with clients via phone and email
• Create, update, and maintain database records with a high level of accuracy
• Prepare routine correspondence and administrative documents
• Help prepare documents for client meetings
• Update project lists and spreadsheets
• Aid in preparing flow charts for clients to depict project details
• Assist with document production, formatting, and organization

Requirements

• Minimum 2+ years of administrative experience in a law firm or office environment
• Excellent administrative, verbal, and written communication skills
• Strong attention to detail with a high degree of accuracy
• Exceptional customer service skills and a professional demeanor
• Excellent time management and organizational abilities, with the capacity to manage multiple priorities
• Accurate typing skills and prior experience with Windows and Microsoft Office applications
• Ability to operate standard office equipment, including computers, photocopiers/scanners, and fax machines

Preferred

• 3 years of experience as an Executive Assistant, Administrative Assistant, or Legal Secretary in a law firm setting
• Advanced project management skills
• Experience working with document management systems and CRM platforms
• College degree

What You’ll Bring

• Minimum 2+ years of administrative experience in a law firm or office environment
• Excellent administrative, verbal, and written communication skills
• Strong attention to detail with a high degree of accuracy
• Exceptional customer service skills and a professional demeanor
• Excellent time management and organizational abilities, with the capacity to manage multiple priorities
• Accurate typing skills and prior experience with Windows and Microsoft Office applications
• Ability to operate standard office equipment, including computers, photocopiers/scanners, and fax machines

What We Offer

• Health & Wealth
• Five medical plans — three with an employer-funded HSADental and vision coverage
• 401(k) with significant employer matching
• Employer-paid life and disability coverage
• Employee Assistance Program (EAP)
• Access to additional supplemental insurance plans
• Time & Flexibility
• 38-hour workweek with a half day on FridaysHybrid work schedule (after successfully completing 90 days of employment)
• Eleven paid holidays annually
• Culture & Community
• Recognized as a 2025 Top Workplace by the Orange County RegisterNamed a 2025 Best Place to Work by the OC Business Journal
• Raving Fan” service culture grounded in seven core valuesWeekly team lunches and monthly birthday celebrations Firm‑sponsored events (e.g., Administrative Professionals Day, Summer Party, Harvest Luncheon, Holiday Party)
• Employee recognition program and in‑office massage offerings

Equal Opportunity Statement

Brown & Streza, LLP is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.