Administrative Assistant

Job Description

• Managing and coordinating business travel arrangements (flights, hotels, car rentals) and ensuring complete documentation for audit compliance.
• Preparing and submitting expense reports for executives, ensuring accuracy and timely processing.
• Creating and managing purchase orders for office and operational supplies.
• Ensuring adherence to corporate policies (travel management, expense, purchasing, and compliance guidelines).
• Supporting executives with agenda organization, administrative coordination, and ad hoc requests.
• Acting as a point of contact for internal stakeholders, providing guidance on administrative processes and supporting team needs.
• Maintaining flexibility to support dynamic and unpredictable executive schedules.

Qualifications

• Education: Bachelor’s degree in Administration, Business, or related field.
• Experience: 0–3 years in administrative or executive support roles.
• Languages: English: Advanced (C1 – mandatory).
• Technical Skills: Proficiency in MS Office tools and business applications.
• Soft Skills: Strong organization and attention to detail, high level of discretion and professionalism, flexibility and adaptability in fast-paced environments, strong communication and stakeholder management skills.