Administrative Assistant

What You’ll Do:

• Provide comprehensive administrative support to local staff and Project Engineers
• Maintain document retention systems and organize physical/digital records
• Proactively identify areas where help is needed and offer solutions
• Manage calendars, meetings, and office schedules
• Prepare bid documents, contracts, internal reports, memos, and documentation
• Run local errands (mileage reimbursed)
• Maintain office supplies and order as needed
• Absist at Reception, such as answering phone calls and greeting visitors
• Absist with employee relations tasks/events as directed, supporting team morale and communication
• Help foster a positive and inclusive office environment
• Take initiative to solve problems, think outside the box, and improve workflows
• Support Project Managers in monitoring and tracking project schedules, budgets, and overall project performance
• Absist Project Engineers in preparing, maintaining, and distributing project reports and related documentation
• Absist in maintaining company fleet vehicles and assist employees with company credit card receipts
• Contribute to the development, implementation, and continuous improvement of Standard Operating Procedures (SOPs) to enhance operational efficiency and consistency
• Support and contribute to a company-wide safety culture by following established safety standards, policies, and best practices, helping to ensure a safe environment for employees, clients, and the public

What We’re Looking For:

• 2+ years of administrative experience
• Cheerful, dependable, professional disposition and strong interpersonal skills
• Willingness to learn and take on new challenges with a positive attitude
• Excellent organization and attention to detail
• Ability to think critically, solve problems, and adapt to changing needs
• Proactive mindset – seeks out work rather than waiting for direction
• Comfortable working independently and as part of a team
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with document retention and office management practices
• Experience supporting professional teams (engineering or technical background a plus)
• Valid driver’s license and reliable transportation