Administrative Assistant

The Administrative Assistant role at Blackstone provides support to senior leadership and their team. Key responsibilities include:

1. Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
2. Managing global travel planning, scheduling, and itineraries
3. Updating and maintaining travel spreadsheets and organizing trip packets for travel
4. Overseeing and planning weekly and monthly meetings
5. Liaising with other organizations for scheduling and projects
6. Answering calls and acting as a gatekeeper
7. Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
8. Completing detailed corporate expenses including tracking receipts and reimbursements
9. Cooking and organizing files
10. Working on ad hoc projects

Qualifications

• 1+ years of administrative assistant experience supporting a team of two or more
• Experience working within Financial Services is preferred
• Thrives in a dynamic work environment
• Strong communication skills
• Highly organized with strong attention to detail
• Able to multi-task and prioritize competing tasks and deadlines
• Able to be proactive and work well within a team and with other assistants
• Able to work with various levels of management
• Works with utmost confidentiality and integrity
• Autonomous work style with strong follow-through skills
• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
• Familiarity with Concur is preferred
• Experience with Amex Travel a plus

Pay & Benefits

Expected annual base salary range: $70,000 - $130,000