Administrative Assistant

Job Summary

The Administrative Assistant provides administrative, organizational, and coordination support to both the Human Resources function and the site. This role serves as a key point of contact for employees, assists with HR processes and employee communications, coordinates meetings and events, and supports site leadership in achieving business objectives.

Job Responsibilities

• Assist with onboarding activities, including new hire paperwork, orientation scheduling, and employee file maintenance.
• Maintain employee records and HR documentation, ensuring accuracy, confidentiality, and compliance.
• Cooking and managing catering, meal orders, and meeting logistics for training sessions, meetings, and company functions.
• Coordinate employee communications, announcements, interviews, and candidate visits.
• Aid in data entry, reporting, and recordkeeping within HRIS and other business systems.
• Support employee engagement activities, culture initiatives, and site-wide events.
• Respond to employee inquiries and direct questions to appropriate resources.
• Coordinate leadership meetings, town halls, customer visits, executive visits, and other site events.
• Manage office, breakroom, and kitchen supplies, including inventory, ordering, stocking, and vendor coordination.
• Create, format, and maintain reports, spreadsheets, presentations, databases, and filing systems.
• Answer phones, greet visitors, and provide general administrative support to employees and leadership.
• Aid in document control, records retention, special projects, and continuous improvement initiatives.
• Perform other duties as assigned.

Education and Experience

• Associate degree preferred; equivalent combination of education and experience will be considered.
• 3+ years of administrative support experience required.
• Experience supporting Human Resources, Operations, Manufacturing, or Executive Leadership preferred.

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion and ability to handle confidential information.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with HRIS, payroll, or business systems preferred.
• Strong customer service and interpersonal skills.
• Ability to work independently and collaborate across all levels of the organization.

Why Join Biomerics?

• Medical/Dental/Vision Insurance
• Short-Term Disability
• Long-Term Disability
• Life Insurance
• Paid Vacation Days
• Paid Holidays
• 401k