Administrative Assistant

Responsibilities

• Provide operational coverage at multiple locations, performing assigned responsibilities as needed
• Perform administrative and office support functions using Microsoft Office applications, including Word and Excel
• Develop, maintain, and update operational procedures and process documentation
• Train staff on established processes and procedures to promote operational consistency
• Monitor adherence to established operational procedures and communicate concerns to management
• Prepare billing support documentation, compile operational data, and generate reports
• Promptly report unresolved issues, delays, or operational concerns to management
• Receive, sort, process, and distribute incoming and outgoing mail and packages while helping in the office mailroom
• Maintain accountability for deliveries and package tracking
• Occasionally pick up and deliver mail and packages using company vehicles, including local routes and customer locations
• Provide desktop delivery services and support logistics operations throughout the office building
• Maintain professional working relationships with customers, vendors, and team members
• Perform other duties and special projects as assigned

Requirements

• High School Diploma or Equivalent
• Prior administrative experience in an office setting
• Prior Leadership or Supervisory Experience
• Strong Verbal and Written Communication Skills
• Excellent Organizational Skills and Attention to Detail
• Ability to Maintain Professional Working Relationships with Customers, Coworkers, and Vendors
• Basic Computer and Data Entry Skills, Including Microsoft Word and Excel
• Flexibility to Work at Multiple Customer Locations Based on Operational Needs
• Valid Driver's License with an Acceptable Driving Record
• Ability to Operate Company Vehicles (as needed)
• Ability to Lift Boxes and Packages (Up to 75 lbs.) with or Without Reasonable Accommodation

Qualifications

The ideal candidate is adaptable, detail-oriented, and capable of working independently in a fast-paced professional environment.

Skills

• Customer Service Experience
• Solid computer skills including with Microsoft Excel
• Prior experience in mailroom operations or related work

Benefits

• Medical, Dental, & Vision Insurance
• Participation in company 401k program
• Paid Time off and Paid Holidays

Pay

• Starting Pay Rate: $18.00 - $22.00 per hour

Schedule

• Monday – Friday, First Shift (varies between 7:00am - 5:00pm)

Location

• Tallahassee, FL (onsite)