Administrative Assistant

Key Responsibilities

• Provide administrative support to 6-8 professionals across analyst through Managing Director levels
• Manage heavy internal and external meeting scheduling across time zones
• Cook complex domestic and international travel, preparing detailed itineraries
• Prepare and reconcile expense reports accurately and in a timely manner
• Track investor calls, meetings, prospect inboxes, and departmental processes
• Prepare meeting materials including presentations, books, and bios
• Support planning and execution of roadshows, conferences, and client events
• Partner closely with other administrators to ensure seamless coverage and collaboration
• Aid with ad hoc projects including firmwide events, philanthropy initiatives, and brand-related work

Qualifications

• 3-6+ years of administrative or Executive Assistant experience to a team required
• Experience working within financial services
• Demonstrated experience coordinating heavy travel and managing high-volume calendars
• Strong organizational skills with exceptional attention to detail
• Team-oriented mindset with a willingness to cross-cover and support others
• Proficiency in Microsoft Office; Salesforce and Workday experience a plus
• Bachelor's degree preferred

Compensation/Benefits

• Up to $85K-$100K base salary + discretionary bonus + paid overtime
• Medical, dental, and vision coverage
• 401(k) plan
• Gym reimbursement program
• Cell phone stipend
• PTO package