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Jobs · Accounting · Wisconsin

Administrative Assistant

BDO USA · Madison, WI · 1 wk ago
HybridAccounting$26–$35/hrFull-time

Job Summary

The Administrative Assistant (AA) provides in-office administrative support to their assigned office, and may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures.

Job Duties

  • Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software.
  • Support may include: Providing support to an assigned centralized administrative support ticket(s).
  • Supporting another administrative support teams or office.
  • Supporting a national, Geo or market team(s) including the e-filing support for national tax administration team.
  • Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.
  • Aids Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management.
  • Aids with new hire onboarding and employee offboarding as directed.
  • Provides expense reporting support by submitting an expense report ticket.
  • Collaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc requests.
  • Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.
  • Handles related tax support services on a seasonal or as needed basis.

Education Qualifications, Knowledge, Skills & Abilities

  • High School Diploma, GED or equivalent, required.
  • Bachelor’s degree, preferred.
  • Three (3) or more years of administrative experience, required.
  • Professional services firm experience, preferred.
  • Advanced level of proficiency in Microsoft Office Suite, required.
  • Experience with firm’s ERP preferred.
  • Knowledgeable in advanced or expert computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
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  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
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  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
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  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
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  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
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  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
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