Administrative Assistant

Job Summary

The Administrative Assistant (AA) provides in-office administrative support to their assigned office, and may also be assigned duties related to a geographical market and/or Geo. Duties include supporting various departments, assisting with new hire and offboarding, producing materials, and handling tax support services.

Job Duties

• Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software.
• Supports an assigned centralized administrative support ticket(s).
• Supports another administrative support teams or office.
• Supports a national, Geo or market team(s) including the e-filing support for national tax administration team.
• Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.
• Aids Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management.
• Aids with new hire onboarding and employee offboarding as directed.
• Provides expense reporting support by submitting an expense report ticket.
• Collaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc requests.
• Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.
• Handles related tax support services on a seasonal or as needed basis.

Education Qualifications, Knowledge, Skills & Abilities

• High School Diploma, GED or equivalent, required.
• Bachelor’s degree, preferred.
• Three (3) or more years of administrative experience, required.
• Professional services firm experience, preferred.
• Advanced level of proficiency in Microsoft Office Suite, required.
• Experience with firm’s ERP preferred.
• Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
• Experience in Peoplesoft database recommended.
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
• Superior customer service skills.
• Displays independent judgment, finesse and diplomacy in all situations.
• Consistently seeks to improve processes.
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking.
• Capable of managing highly confidential information.
• Works well with all levels of management as well as outside external clients.
• Team player who is willing to help out as needed.

About Us

Join us at BDO, where you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world. At BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in our growth in value with our U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through our global organization. BDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. The ESOP stands as a compelling addition to our comprehensive compensation and Total Rewards benefits* offerings. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions. We Are Committed To Delivering Exceptional Experiences To Middle Market Leaders By Sharing Insight-driven Perspectives, Helping Companies Take Business As Usual To Better Than Usual. With Industry Knowledge And Experience, a Breadth And Depth Of Resources, And Unwavering Commitment To Quality, We Pride Ourselves On Welcoming diverse perspectives and understanding the experience of our professionals and clientsEmpowering team members to explore their full potentialOur talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunitiesCelebrating ingenuity and innovation to transform our business and help our clients transform theirsFocus on resilience and sustainability to positively impact our people, clients, and communitiesBDO Total Rewards that encompass so much more than traditional “benefits.” Click here to find out more! Benefits may be subject to eligibility requirements. Equal Opportunity Employer, including disability/vets Click here to find out more! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. "BDO USA, P.A. is an EO employer M/F/Veteran/Disability"